Give your people the power to achieve the extraordinary. The app ends up having me log in twice and on the second attempt. UKG is not authorized to answer employee payroll questions. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " When I first downloaded the app for work, it worked fine. It is the rightway to operate a large and complex payroll. Navigate to your timesheet and hit the option to submit a change request. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Discover how these trends impact 2022 and beyond, and how employers can adapt. With your days selected, click the Start Request button in the top right-hand side of the screen. Login here using your username and password (Cookies must be enabled in your browser) Username. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. Which employee groups on campus will use UKG Ready ? The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. 11. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. Phone Hours are from 9:00 a.m. to 4:00 p.m. Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. If you do not see an Approve button, you may be on the incorrect screen. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. 5. In office environments employees can use their desktop computers. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. In fall 2022, UO deployed a new enterprise instance of the UKG Ready automated timekeeping systemand expandeditsuse acrossadministrative units. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Take a tour of our global workforce management solution. This will bring you to the Time Off Request screen. Visit us on Twitter Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. The advisory board will make decisions regarding;system configuration and funding model changes, upgrades, adding features, contract renewal, service deprecation and replacement. About this app. Timesheets are approved by the department. Filter: All Files If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Adoption of a singlesystem ensures that all earnings, holidays and leavesof thosewho use it arecalculated the same way. For Non-Exempt (Overtime Eligible) Employees (Classified, Forecast, Students, and Temporary Employees). Select Add a Time Entry from the Change Request drop down menu. Clocking in and out typically becomes routine in a week or two. Find the product that best fits your needs. Look to your future. Give your people the power to achieve the extraordinary. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. Make it easy for your people to bring their best selves to work. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. Authentication is the action of verifying the identity of a user or process. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. We think youre pretty special when youre a UKG Customer. Will Iclock in and out for mealand break periods ? Does the mobile device track my movements ? If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. . UKG Dimensions supports two types of authentication: Basic and Federated. Departments may also allow their employees the option of using their mobile phone. Collaborate with peers, post your questions, or even suggest product enhancements. Notes: Collaborate, learn, and get support for your UKG solution! WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Please contact your employers HR/payroll department if youre having trouble logging in. DIDP supports email, text, and token-based MFA. To cancel an approvedtime off request, navigate to the Home screen. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. Watch for regular drop in sessions with Ben Kane during each time entry window. Look to your future. Watch a tour 2:12 Watch a tour 2:12. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. For federated authentication, you can also have multiple identity providers within the same tenant. We call it UKG Ready or Ready for short. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. This allows full suite. If needed, MFA must be addressed by the customer 's own IDP. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. This is going to bring up this months timesheet. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. Once administrative units are operating efficiently, academic units will begin to onboard their employees. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. Loading. Employees will more easily see available leave balances when requesting time off. The developer provided this information and may update it over time. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Time collection method, physical clock or web clock, is a decision each department will make. We think youre pretty special when youre a UKG Customer. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Here you will see pending requests for time off, change requests, and time entries from your employees. What if I clock in before my shift begins or after it ends, will this result in overtime? Classified employees, officers of administration, students, and temps)will use UKG Ready. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. Safety starts with understanding how developers collect and share your data. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. While on the My To Do Items tab, click on the change request you wish to approve. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. No meal period is required if the work period is less than 6 hours.". How can employees access their time records ? Currently there is no plan to require faculty or GEs to use the system for leave reporting. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. Before you can log in, we'll need your company's code. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. Authentication is the action of verifying the identity of a user or process. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. Click on the Change Request button on the top right-hand corner of the screen. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Employeesnew to UKG Ready will needlearn to use it. Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. UKG Dimensions supports two types of authentication: Basic and Federated. Retaliation is prohibited by UO policy. Functions are limited. 4. Overtime must be authorized in advance by theemployee's manager. Your timesheet status will now change to show as Submitted. It allows the system to automatically calculateovertime, shift differentialand other premium earnings. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. An email will be sent to your supervisor for approval. 6. Check with your department's payroll administrator. Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. DIDP supports email, text, and token . Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. This will bring up the employees timesheet. Forgotten your username or password? You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. The UKG Dimensions mobile app is built to help you connect to work right from your phone, wherever you are, night or day. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. Most non-exempt universityemployees already using UKG Readyclockin and out. To clock out, repeat steps 1 3. There will be online training and support available from trained department champions. Comments added will be visible to both your manager and payroll administrator. When I log in to the app, it shows me an error message that does not fully fit the screen. Learn how our HR, payroll, and workforce management solutions help you achieve a better work experience for all your people. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Please remember you will need to set a separate Out of Office message on your Outlook calendar. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. The following table outlines the capabilities of the various customer requirements. Stay informed and put people first in all you do. Get the support and the answers you need based on your UKG solution. Your timesheet status will now change to show as Submitted. Welcome. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. You should see a small blue expansion arrow, click that. Schedule time with Ben to review topics in our. Select Cancel Time Off as the Change Type, and select the date you would like to change. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. We think youre pretty special when youre a UKG Customer. 7. During installation, the UKG Ready mobile application prompts for access to user location. Notes: 80% of customers say the experience an organization provides is as vital as its products or services. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. 9. Quickly and securely access your employee information in just a few taps. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. info@ukg.com All rights reserved. If your request is for a single day, please select Single Day under the Request Type field. . We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. We think youre pretty special when youre a UKG Customer. This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. Company Access Code. Click on the link called Request Time Off. We want to pay employees as quickly as possible with the shortestpossible lag. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Time, attendance, and scheduling dont have to be a drag on productivity. Login using your Duck ID Username and Password at ukg.uoregon.edu. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. the system has allowed us to tighten our policies and reduce excess costs . Global workforce management for complex industry needs. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . Most Officers of Administration and some Classified employees are exempt. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. And the app doesn't allow you to approve your time card anymore. Collaborate, learn, and get support for your UKG solution! Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Under the drop down that says "Activity", you would hit "Browse". Clicking on this icon will show a menu with different options. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. A new category of people solution for the future of work. Using this strategy, no hourly employee will experience a one time decrease in the number of paid days in their pay check when we transition to a new pay period. . If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team.
